SEPTEMBER 20, 2017, REGULAR BOARD MEETING MINUTES
SEPTEMBER 20, 2017, REGULAR BOARD MEETING
The Stanton School District Board of Directors met at 5:30 PM on Wednesday, September 20, 2017, in the Board Room for a regular session. President Brian Bates called the meeting to order with Directors Mark Lindgren, Jeff Sorensen, Paul Vanderholm, and Tom Weis present. Additional attendees were Superintendent Chris Herrick, K-12 Principal Kevin Blunt, Business Manager Shirley Maxwell, Travis Taylor, Amy Tibben, and Board Secretary Tammy Boyer.
APPROVAL OF AGENDA
Director Vanderholm made a motion to approve the agenda with a second by Director Lindgren. The motion carried unanimously.
ADJOURNMENT OF RETIRING BOARD
President Bates adjourned the meeting at 5:31 PM.
Thank you to Director Lindgren and Director Sorensen for all of their years of service to the Stanton Community School.
CALL TO ORDER OF NEW BOARD
Superintendent Herrick called the meeting to order.
OATH OF OFFICE TO NEWLY ELECTED BOARD MEMBERS
The oath was given to the newly elected directors, Travis Taylor and Amy Tibben and incumbent Brian Bates by Board Secretary Boyer.
ELECTION OF OFFICERS
Superintendent Herrick conducted the election of the President of the Board. Director Weis made a motion to elect Brian Bates as President of the Board of Directors for the 2017-2018 school year with a second by Director Vanderholm. The motion carried unanimously.
The meeting was turned over to President Bates. Director Vanderholm made a motion to elect Tom Weis as Vice President of the Board of Directors for the 2017-2018 school year with a second by Director Taylor. The motion carried unanimously.
The oath was given to the newly elected officers by Board Secretary Boyer.
APPOINTMENT OF BOARD SECRETARY
Director Weis made a motion to appoint Tammy Boyer as Board Secretary with a second by Director Tibben. The motion carried unanimously.
APPOINTMENT OF TREASURER/BUSINESS MANAGER
Director Vanderholm made a motion to appoint Shirley Maxwell as Treasurer/Business Manager with a second by Director Taylor. The motion carried unanimously.
APPOINTMENT OF NEWSPAPER FOR PUBLICATIONS
Director Vandeholm made a motion to approve Villisca Review/Stanton Viking as the newspaper for publications with a second by Director Tibben. The motion carried unanimously.
DEPOSITORY RESOLUTION AND LIMITS
Director Weis made a motion to name Great Western Bank as the district’s financial depository and to set the depository limit at $4 million for 2017-2018 with a second by Director Tibben. The motion carried unanimously.
DESIGNATION OF LEGAL COUNSEL
Director Vanderholm made a motion to appoint Ahlers Law Firm as legal counsel for 2017-2018 with a second by Director Taylor. The motion carried unanimously.
REGULAR MEETING DATES AND TIMES
Director Tibben made a motion to have regular board meetings on the third Wednesday of each month at 5:30 PM with a second by Director Weis. The motion carried unanimously.
BOARD COMMITTEES
Director Weis made a motion to set the board committees as follows for the 2017-2018 school year with a second by Director Vanderholm. The motion carried unanimously.
Technology – Paul Vanderholm and Tom Weis
Transportation – Brian Bates and Travis Taylor
Budget & Finance – Paul Vanderholm and Amy Tibben
Personnel –Tom Weis and Amy Tibben
Building & Grounds – Brian Bates and Travis Taylor
APPOINTMENT OF 504/EQUITY/HOMELESS COORDINATOR
Director Weis made a motion to approve Sheila Mainquist as 504/Equity/Homeless Coordinator for the 2017-2018 school year with a second by Director Tibben. The motion carried unanimously.
APPROVAL OF MINUTES
Director Vanderholm made a motion to approve the minutes of the September 6, 2017, special meeting with a second by Director Weis. The motion carried unanimously.
TRANSPORTATION REPORT
The new 2018 bus has arrived and has been put into use.
FINANCE REPORTS
Director Weis made a motion to approve the finance reports with a second by Director Vanderholm. The motion carried unanimously
PRELIMINARY AUDIT REPORT
Business Manager reported that the school audit had been held on September 14 and the preliminary report comments were segregation of duties, noted that the class of 2016 still has a balance in the student activity fund. This account should be closed and allocated amongst the remaining activity funds per the board’s discretion. Noted that the District has an open-ended AD consulting contract with Don Hicks. This contract should be set as to the activities to be performed and the rate of pay. The District should also establish who would approve the timesheets of the work provided and Hicks should record documentation of the proof of insurance. Noted that the District purchased a plant from Huntley Floral for a Josten Rep’s mother-in-law. Their question was public purpose of this transaction.
CONSIDERATION OF BILLS
Director Weis made a motion to approve the bills with a second by Director Vanderholm. The motion carried unanimously.
OLD BUSINESS
ADA COMPLIANCE RENOVATION PROJECT
The construction on the ADA Compliance Renovation Project is still on date to be completed in November.
SUPERINTENDENT UPDATE
PRELIMINARY ENROLLMENT NUMBERS
The preliminary enrollment numbers look to be down 7-10 from last year. Final numbers will be available after October 1.
BOARD GOALS WORKSHOP/SCHOOL FINANCES MEETING
The consensus of the board was to hold the board goal workshop and school finance meeting during a regular board meeting.
PROGRAM PRESENTATIONS
The board would like to have different school groups like Teacher Leadership, technology, teachers, etc. report at meetings.
PRINCIPAL UPDATE
Principal Blunt reported on ACT scores from last year. Stanton had 16 2017 seniors take the ACT and they were above the state average in every section. Their composite scores were 24.3 while the state average is 21.9. Homecoming is next week with daily themes for dress up every day except Wednesday as this is school picture day. The Pep Rally and Coronation will be held on Wednesday evening starting at 7:30. Thursday afternoon the classes will be float building and Friday morning the pep club will decorate the gym. The Cross Country athletes have ran in 4 high school meets and 2 junior high meets.
GOOD NEWS
Mrs. Shannon Henneman, Ms. Amanda Focht, and Mr. Jake Lord have adjusted well and are doing a great job with their classes.
Mrs. Karol Johnson has done a wonderful job as the kindergarten para.
Thanks to Mrs. Ashley McDonald who filled in as a part time para.
Congratulations to our students and a thank you to Mr. Lee Haidsiak and Mrs. Linda Williams for helping prep our students for the ACT.
Thanks to Jody Druivenga for creating and tweaking Standards Based report cards for each elementary teacher.
The elementary is off to a good start with their new reading series.
IASB ANNUAL CONFERENCE
The IASB Annual Conference will be held in Des Moines on November 15-17.
IASB NEW BOARD MEMBER ORIENTATION
The IASB New Board Member Orientation will be held in Corning on October 25 and Glenwood on October 30.
PERSONNEL
RESIGNATION REQUEST
Director Weis made a motion to accept the resignation of Jake Lord, JH Boys Basketball Coach, with a second by Director Tibben. The motion carried unanimously.
CO-HEAD HIGH SCHOOL BOYS BASKETBALL COACH
Director Vanderholm made a motion to approve David Snyder as Co-Head High School Boys Basketball Coach for the 2017-2018 school year with a second by Director Taylor. The motion carried unanimously.
ASSISTANT HIGH SCHOOL BOYS BASKETBALL COACH
Director Vanderholm made a motion to approve Jake Lord as Assistant High School Boys Basketball Coach for the 2017-2018 school year with a second by Director Weis. The motion carried unanimously.
JUNIOR HIGH BOYS BASKETBALL COACH
Director Weis made a motion to approve Amanda Focht as Junior High Boys Basketball Coach for the 2017-2018 school year with a second by Director Tibben. The motion carried unanimously.
JUNIOR HIGH CHEERLEADER COACH
Director Weis made a motion to approve Kenzie Huntley as Junior High Cheerleader Coach for the 2017-2018 school year with a second by Director Vanderholm. The motion carried unanimously.
PARAPROFESSIONAL
Director Vanderholm made a motion to approve Ashley McDonald as a Part-Time Parprofessional at $8.50 per hour for the 2017-2018 school year with a second by Director Tibben. The motion carried unanimously.
NEW BUSINESS
SPECIAL EDUCATION DEFICIT SBRC ALLOWABLE GROWTH REQUEST
Director Weis made a motion to approve the Special Education Deficit SBRC Allowable Growth Request for $51,333.02 with a second by Director Vanderholm. The motion carried unanimously.
STAFF HANDBOOKS
Director Weis made a motion to approve the Staff Handbooks with a second by Director Taylor. The motion carried unanimously.
ADJOURNMENT
President Bates adjourned the meeting at 7:51 PM. The next regular meeting for the board is set for October 18, 2017, at 5:30 PM in the Board Room.